5 compelling reasons to choose a custom cloud-based system over excel

Jul 2023

In today’s digital age, businesses are constantly searching for efficient solutions to streamline their operations and enhance productivity.

Excel has been a well-liked tool for managing data for many years, but as businesses expand and data complexity rises, its shortcomings become more obvious.

A customised cloud-based system can be used in this situation. In this blog post, we’ll look at why choosing a custom cloud-based system is a wise move for companies looking to streamline their operations and improve performance.

Scalability and Flexibility

Excel’s restricted scalability is one of its main drawbacks. Excel can easily grow cumbersome and challenging to manage as your organisation grows and data volumes increase. A customised cloud-based solution, on the other hand, is created with scalability in mind. Businesses can easily handle expanding datasets and support a growing user base thanks to it. You obtain the flexibility necessary to effectively manage and analyse data as your business changes when you can customise and adapt the system to your specific needs.

Centralised Data Management

Excel files are frequently scattered across several platforms, departments, and users, which causes data discrepancies, version control problems, and security flaws. A customised cloud-based solution, on the other hand, provides centralised data management, guaranteeing that all data sits in a secure and controlled environment. This centralised method enhances data integrity, minimises errors, and permits team members to work together in real-time. Everyone can access the most recent data, interact easily, and make data-driven decisions with more assurance using a cloud-based solution.

Enhanced Data Security

Locally saved Excel files on personal devices may be vulnerable to theft, data loss, or unauthorised access. Strong security features are offered by a specialised cloud-based system, such as encrypted data transmission, secure user authentication, and role-based access controls. A cloud-based solution delivers increased data security, protecting sensitive information from breaches and guaranteeing business continuity, thanks to regular data backups, disaster recovery plans, and industry compliance.

Automation and Integration

Excel is essentially a manual tool that requires users to invest a lot of time and energy into monotonous activities like data entering, formula modifications, and report generation. These procedures can be automated by a customised cloud-based system, freeing up important resources and allowing staff members to concentrate on more strategic and beneficial tasks. A cloud-based system can also easily interact with other programmes and apps, enabling data synchronisation, faster processes, and increased productivity across many divisions and systems.

Advanced Analytics and Reporting

A unique cloud-based system elevates data analysis and reporting above what Excel’s basic analytical skills can provide. Businesses gain greater insights into their operations, customer behaviour, and market trends thanks to powerful analytics tools, visualisation dashboards, and real-time reporting capabilities. Decision-makers are able to quickly discover patterns, recognise possibilities, and make data-driven decisions thanks to intuitive visualisations and customisable reports.


Excel has been a dependable tool for managing data, but as businesses expand and data complexity increases, its shortcomings become clear.

Unmatched scalability, centralised data administration, improved security, automation, integration possibilities, powerful analytics, and reporting capabilities are all features of a tailored cloud-based system. Your company may streamline operations, increase productivity, and set itself up for success in a more digital and cutthroat environment by using a cloud-based solution designed to meet your unique needs. The secret to realising the full potential of your company is to harness the power of the cloud.

We can help! We have provided many clients with cloud-based solutions for several years so have a wealth of experience transitioning clients data.

Book a non-obligatory call to chat through your requirements in more detail and see if we can help, please email us [email protected]